A good facilities master plan is a living, actionable document that addresses all of the district facilities needs over a given timeframe and utilizes the District Strategic Education Plan as its underpinning.  There are several steps in creating a facilities master plan.

 

1.  Perform a Detailed Facilities Conditions Assessment
(Visual Assessment and Photo Documentation):

• Assess current existing conditions across following 11 components:

  • Site (roads/walks/pavement, drainage, playground equipment, separation of vehicles)

  • Exterior Envelope (roofs, walls, windows, doors/frames/hardware & sealants)

  • Interior Materials & Finishes (walls, flooring, ceilings, windows, doors/frames/hardware, paint, FF&E)

  • Hazardous Materials (presence of and abatement plan if any)

  • Life Safety (incorporate current Life Safety Survey and update as necessary)

  • Structural System

  • Mechanical System (HVAC, Plumbing & Fire Protection)

  • Electrical System (Power, Lighting, Low Voltage & Security)

  • Technology (Educational Technology, Communications)

  • Educational Adequacy (utilize A4LE’s assessment tool)

  • Future Expandability

• Interview Facilities Personnel for anecdotal information and maintenance records.

• Review and Incorporate previous facilities reports and studies undertaken by the district to address open issues

• Develop “Menu” of anticipated cost to remediate each deficiency by component 
   

2.  Present Findings of Existing Conditions w/Costs to Admin and BoE

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3.  Prioritize Educational Goals & Objectives:

• Overlay Strategic Educational Plan

• Identify windows of remediation and implementation 

  • Immediate: 0-12 months (Life Safety, Security & Weather tightness)

  • Short Term: 1yr – 3yrs (Near End of Life of Materials & Systems, Program Changes)

  • Mid-Term: 4yrs – 10yrs. (Anticipated End of Life of Materials & Systems)

  • Long-Term: > 10yrs.
     

4. Develop Timeframe Options for Implementation based upon District Finances

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5. Identify Projects with Scopes, Schedules and Budgets

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6. Administration, BoE and Facilities Team to Review Master Plan Annually